Most inspections do not wait for your calendar
In OSHA's latest published enforcement year, more than half of federal inspections were unprogrammed — opened from a complaint, a referral, or an incident, not from a programmed targeting list. That mix is why a consulting practice cannot treat readiness as a project that starts when a client forwards the opening-conference email.
This is not a claim that September is a surge month. It is a claim that readiness is continuous, and that September is when the official preparedness observance and the runway to the February posting window line up.
What an inspector asks for that a firm can already have
The opening conference still starts with records: the injury and illness log, the annual summary, training evidence, and the written programs the applicable standards require. For a multi-client practice the question is whether those records exist on every seated client, versioned, and exportable — or whether someone is reconstructing a year from inboxes.
- A current emergency action plan and the training events the standard requires when the plan or a role changes.
- An injury and illness log maintained as cases happen, not reconstructed in January.
- Training and competency records with an expiring-horizon view.
- Visit reports and deliverables that show who produced the work, under which grant.
The February posting window is a book problem
Covered employers post the certified annual summary from February 1 through April 30. Electronic reporting, where it applies, has its own early-March deadline. For a firm with tens of clients, that is a season, not a single task. A season board that shows readiness per seated client — without blending tenant data — is how the practice spends Q4 delivering work instead of reconstructing logs.
What the platform will not do for you
SafeGora will not post the summary, submit the electronic report, or file with a regulator or carrier on the employer's behalf. The practice layer prepares and organizes. The employer still signs, posts, and submits. That boundary is the product, not a limitation to work around.
References and further reading
Check the current source and your worksite’s requirements before acting.
Frequently asked questions
See the September consultants focus
National Preparedness Month, unprogrammed inspections, and the runway to February — mapped to the practice capabilities that already ship.